What is the recommended best practice for handling DocuSign credentials?

Using individual credentials for each user is considered a best practice for handling DocuSign credentials due to several important factors related to security, accountability, and user management.

When each user has their own unique credentials, it enhances accountability, as actions taken through the DocuSign platform can be directly traced back to specific individuals. This traceability is essential for auditing purposes and can help deter inappropriate behavior since users know their actions are monitored.

Additionally, individual credentials allow for tailored permissions and roles. By managing user access on an individual basis, organizations can enforce security policies that ensure users only have access to the documents and functions they need. This minimizes the risk of unauthorized access and potential data breaches.

Moreover, if a user leaves the organization or if their role changes, their access can be revoked or adjusted without affecting other users. This flexibility further contributes to both security and efficient user management within the platform.

In contrast, using one set of credentials for all users creates significant security vulnerabilities, as it becomes challenging to track user actions effectively. Similarly, a shared password increases the risk of a security breach, as it can be easily shared or compromised. Changing credentials frequently could be beneficial, but the lack of unique user identities would still lead to similar accountability issues. Thus,