What is the best practice for applications that are reviewed by multiple applicants?

When applications are reviewed by multiple applicants, ensuring that each application form is its own PDF with document visibility applied is a best practice because it enhances organization and security. By having each application as a separate PDF, reviewers can easily access and assess individual applications without confusion. The application visibility settings can be tailored to restrict access to specific documents, ensuring that sensitive information is protected and only shared with appropriate parties. This method maintains clarity regarding which documents belong to which applicants and prevents any mix-up during the review process.

Combining all application forms into one PDF or using a single application that can be filled out online might create challenges in tracking and reviewing individual submissions, especially when multiple applicants are involved. These methods could compromise the ability to assign document visibility settings on a per-application basis. Limiting visibility to only the final submitted application does not facilitate the review of drafts or interim submissions, making it difficult for a thorough evaluation by multiple reviewers who might need to see all versions or details of each submission. Thus, the selected approach promotes both clarity and security in the review process.